To attach files to your e-mail messages
so that the e-mail recipient can open the files:

  1. Start Outlook.
  2. On the standard toolbar click the first button to the left (New Mail Message)

 

  1. On the toolbar, in the new email, select the Insert File Icon

 

  1. Browse through the folders, and click the file that you want to insert.
  2. Under Insert as, click one of the options, and then click OK.
  3. In the To… box, type the address of the recipient.
  4. In the Subject box, type the subject of the e-mail message.
  5. Click Send to send the message and its attachment.

Tips:

Best practice is to send only small files.  Less than 2MB is preferred.  There are usually other solutions for sharing files rather than emailing them so ask if you would like to know.  Also, try not to have multiple files spread around.  This can cause confusion of the latest version, ownership, etc.

You can also drag a file from the desktop or from Windows Explorer to the text box of an open item to insert it.

You can drag a file to a shortcut on the Outlook Bar to create an item of the same type that the shortcut points to.

 If you drag the file to the Inbox shortcut on the outlook toolbar, the file appears as an attachment in the new message.

If you drag the file to a shortcut that points to another folder type (except the Notes folder), the file appears as a shortcut in the new item.  For instance an appointment.

If you use the right mouse button to drag the file to a shortcut on the Outlook Bar (except the Notes folder), you can choose whether to create an item that contains the file as a shortcut or as an attachment.